The management of construction projects can be a real nightmare when the project has tight deadlines, a blown budget, and compromised quality. 

If you have ever felt overwhelmed trying to control all the details, you know how much the lack of organization and inefficient management can delay and increase the costs of the project. 

But don't worry, you don't have to suffer alone! I brought a practical guide with 7 essential steps to face these challenges, simplify management, and ensure that the project is delivered on time, with quality, and within budget. Let's go?

7 Practical Steps to Improve Construction Management

1. Continuous and Strategic Planning

The foundation of a well-executed project starts with a solid plan. It is important to define clear goals and establish a detailed schedule, considering all necessary resources, such as materials, on-site professionals, and finances. 

A thorough inventory of each item allows project managers to anticipate possible challenges and ensure that everything stays on track. The planning must be flexible, adapting as progress is made to avoid construction delays and unforeseen events.

Moreover, communication among all parties involved in the project is essential to ensure that the planning remains aligned. Adjustments may be necessary, and it is important to constantly monitor the progress of the project with the help of software like our Visi. 

Discover some features: 

1. Realistic Budget and Strict Financial Control

A realistic construction budget and strict financial control are fundamental to ensuring that a construction finishes on time, without losses and within the planned budget.

It all starts with a well-prepared budget, which should be as accurate as possible. This means considering all costs involved, from materials and labor to transportation, fees, permits, and even PPE. It is also important to include an emergency reserve.

No vague estimates: it is essential to base the amounts on real quotes from reliable suppliers and to clearly plan the team's costs, taking into account charges, overtime, and possible variations.

During the execution of the project, it is crucial to monitor expenses in real time to ensure that everything remains within limits.

Frequent monitoring of cash flow allows for comparisons between what was planned and what is being executed, making adjustments easier before any deviations become significant problems. 

It is also essential to maintain discipline in payments, avoiding disbursements outside the schedule or without an invoice, which compromises the project's financial organization. 

And of course: negotiating is always a good practice. Seek better terms and conditions with suppliers, especially for recurring or high-value purchases.

• Learn more: Construction Control: what it is, its importance, and how to do it

1. Organization of the Schedule and Monitoring

The organization of an efficient schedule starts with the clear definition of each stage of the project, where the responsibilities and tasks of each team member are well delineated. 

It is important to detail each phase and establish specific deadlines to ensure the achievement of objectives and good project management. 

Using checklists to track progress is an excellent way to maintain control, quickly identifying any failures or delays. Here in our software Visi, those managing the projects can create custom checklists.

Constant monitoring of the schedule allows for quick adjustments to fix problems before they become bigger, preventing impacts on costs and delivery to the client.

1. Management and Motivation of Teams

Another very important aspect is the motivation of the team. Creating a safe work environment, where professionals feel valued and respected, elevates the productivity of the group. 

When everyone shares a common purpose and knows how their work impacts the success of the project, delivery becomes more efficient and predictable. 

Safety should also not be overlooked, as, in addition to promoting well-being, it reduces risks and ensures smooth progress without unexpected stops.

1. Strict Control of Materials and Logistics

Keep track of materials from request to use, avoiding waste. Organize the worksite well to facilitate the storage and movement of supplies and workers. 

Material control is what will ensure cost efficiency and adherence to timelines.

1. Efficient and Transparent Communication
    

Create clear processes for information to flow as it should. Efficient communication prevents failures, conflicts, and delays. When everyone knows what is happening, decisions are faster and more assertive.

At this point, Visi can be very helpful, as this platform centralizes in one place the images of the worksite taken with 360-degree cameras or drones (which are linked to the floor plan), videos, notes, and much more. All of this improves information sharing with the team by 100%. 

Furthermore, constantly monitoring performance, recognizing progress and quickly correcting issues, is essential for the project to proceed without rework. Something that can be done with the help of the dashboard of Visi. 

1. Focus on Quality and Safety

Quality and safety should be priorities at all stages of the project. Invest in training, comply with technical and safety standards, because accidents not only harm the team but also incur costs and delays.

At this point, Visi can also help. The INsight Safety tool ensures the protection of the team by quickly detecting the absence of safety equipment, preventing accidents on the construction site. 

Additionally, it is possible to generate detailed reports on the use of PPE, which facilitates compliance tracking and helps create an even safer work environment.

Ensure 100% control over the progress of your project!

Want to improve the management of your project and have full visibility of each stage of execution? With Visi from Construct IN, you can monitor the project's progress in real-time, identify potential bottlenecks, and make faster and more effective decisions.

Request a free demo right now.