In Civil Construction, ensuring the quality of services is essential for everything to go as planned. One of the most effective ways to do this is with the Service Verification Sheet (FVS).

In this practical guide, you will have access to the most important information about this document. Continue reading to check out:

• What is FVS in civil construction?

• What is the purpose of the Service Verification Sheet? 

• What are the benefits of using the FVS?

• How to use the FVS on the construction site?

• How to create a Service Verification Sheet for construction?

• Tips for a more effective FVS

• Take your Construction Checklist digital with VISI

What is FVS in civil construction?

The Service Verification Sheet (FVS) is a technical document that serves as a guide and a record of the correct execution of each stage of your project. 

Think of it as a detailed checklist: you fill it out with acceptance criteria, quality standards, and technical information that need to be followed in the service. It can be for concrete work, electrical installation, or masonry, for example.

It helps you know what needs to be done, how to do it, and, of course, whether it was done according to the agreement with the project, the applicable standards, and regulations.

- Read also: Photographic Report of Work: importance and how to do it

What is the purpose of the Service Verification Sheet? 

In practice, the Service Verification Sheet ensures that the service was done with quality and that you can proceed safely. 

It prevents errors from accumulating in the next stages, giving you more control over costs, deadlines, and rework.

Additionally, the FVS for construction:

• Helps you systematically monitor the performance of the services;

• Facilitates communication among the construction team;

• Proves the correct execution of the services, including for clients and financiers;

• Supports financial control of the project, preventing you from paying for poorly done or incomplete services.

What are the benefits of using the FVS?

If you are not yet using a well-structured Service Verification Sheet, you might be missing a lot. 

Here are some of the gains for those who adopt the FVS in their daily routine:

• Fewer errors and rework;

• More standardized processes;

• Increased agility in execution;

• Clearer internal communication;

• Stricter financial control;

• Compliance with regulations and certifications;

• Detailed history for future maintenance.

How to use the FVS on the construction site?

On the construction site, the Service Verification Sheet can be filled out by technicians or interns and validated by engineers. 

The document helps you maintain order, record what was done with quality, and only release the next stage (or payment) when everything is in compliance.

This practice creates a continuous control cycle: you monitor, adjust, and correct before the problem becomes a loss.

How to create a Service Verification Sheet for construction?

To be truly functional, the FVS needs to be clear, objective, and organized.

Check out a model of the Service Verification Sheet in civil construction and what it usually includes:

1. Header

The beginning of the sheet needs to clearly identify everything, both the service and the project. This makes it easier to organize the documents later.

The header should contain:

• Company name, CNPJ, phone number, and address;

• Name of the project and the complete address;

• Exact location of the service within the project (e.g., 3rd floor, sector A);

• Date of verification (day, month, and year);

• What service is being verified (e.g., structural masonry, electrical, concreting).

2. Description of the service and separation by stages

Here, you will detail what is being assessed and divide it into parts to facilitate control. For example:

• Under "structure", you could include "structural masonry";

• Under "building systems", include "electrical installation".

This type of organization makes monitoring much clearer and segmented.

3. Verification checklist

This is the most practical part: create a list of points that need to be checked in the service. They should be simple, direct, and different from those that you can answer with "yes", "no", or "not applicable".

Example for a FVS of concreting:

• Is the rebar in accordance with the project?

• Are the forms aligned and firm?

• Is the concrete at the strength indicated in the project?

• Was the compaction done correctly?

This checklist helps ensure that each stage was completed according to the standards and expectations.

Tip: our 360-degree project management software, through reality capture, called Visi, can help. In it, you find an automated construction checklist that will help you have more control over everything that happens on the projects. See more details in the video: 

4. Space for observations

Not everything fits in the checklist. So, provide a field to note observations: problems you encountered, corrections made, or any other important information.

You will be pleased to know: How Timenow reduced the time spent generating work reports by 90%

5. Identification of the person who conducted the verification

Finally, fill in with the name, position, and signature of the responsible person. This guarantees technical responsibility for what was recorded and validates the service compliance.

- Read also: ART (Technical Responsibility Annotation): 12 common questions about the document

Tips for a more effective FVS

Here are 5 tips for a more effective Service Verification Sheet: 

1. Simple and direct content

The sheet needs to be easy to fill out and to understand for everyone on the team. No leaving room for doubts or errors.

2. Adaptation according to the service

Each type of project has its particularities. So, adjust the verification criteria according to what is being done on the site.

3. Prefer digital whenever possible

As we mentioned earlier, with our Visi, you can create and fill out checklists.

- Read also: ERP for construction companies: main benefits and when to hire

4. Training 

Whoever is responsible for the FVS needs to be well-trained. When the information is recorded correctly, it avoids rework and confusion.

5. Integration with quality control

Use the FVS together with your project management system. Thus, only release stages and payments after everything has been verified and approved.

- Read also: Planning and project control: 4 strategies to optimize the stages

Take your Construction Checklist digital with VISI

You already know: filling out a sheet by hand, organizing paperwork, surveying, and monitoring everything in a spreadsheet is slow, tiring, and full of room for error. But your routine doesn't have to be like that.

With VISI, you gain a platform for project management that:

• Centralizes your checklists, reports, and 360-degree images of the site (including images of the project made by drones);

• Ensures that you have all the evidence securely saved;

• Automates part of the monitoring of the projects with 6 exclusive AIs.

All of this in a fully integrated, remote, and organized manner. Request a free demonstration now!