If you have ever been involved in construction projects, you know that information can be scattered across a multitude of places. Images on Google Drive, reports on WhatsApp, RDOs in Excel - the list seems endless.

The decentralization of information is a real and common challenge for the construction industry, which deals with a vast amount of data and details. The increasing complexity of projects and the diversity of teams involved only intensify this problem.

In this blog, we will show the main problems caused by the decentralization of information and how to solve this to optimize construction processes.

The problems of information decentralization

It is common for vital information about the progress and details of the work to be dispersed across different sources, such as spreadsheets, physical documents, and disconnected apps.

The lack of organization and centralization of information causes serious implications for the efficiency and success of construction projects. This decentralization results in various inefficiencies such as:

• Increased execution time: The decentralization of information can lead to an increase in the execution time of a construction project.

• Errors and rework: When information is not centralized, there is a higher risk of communication errors, which can lead to mistakes in construction and consequently to rework.

• Inefficiency in decision-making: The decentralization of information can hinder effective decision-making, as decision-makers may not have access to all the necessary information.

Transformative solution

Fortunately, there are some solutions, which are not magic, but can be adopted immediately by you and your team:

• Adoption of a project management platform: Using a single platform that centralizes all project information can help improve efficiency and communication. The Construct IN, for example, offers a 360º management solution that can help solve this problem.

• Implementation of a document management system: A document management system can help organize and centralize all project-related documents, making it easier for all team members to access the necessary information.

• Training and educating the team: It is important to ensure that all team members understand the importance of information centralization and know how to use the implemented tools and systems.

• Establishment of clear communication protocols: Defining clear rules about how and where information should be shared can help avoid information decentralization.

Visi by Construct IN: Management and documentation of works in 360°

The Visi by Construct IN, a platform for management and documentation of works in 360°, was created to improve the daily life of construction professionals who needed to deal with lost images in folders, disconnected reports, and essential data scattered.

This is the first 360º management solution for projects in the country, aiming to bring more transparency to the construction site and organization of information through 360° records, centralized in one place.

In addition to providing remote monitoring of works and complete and organized documentation, the platform allows adding comments, delegating tasks, and generating reports through appraisals.

It is possible, therefore, to find all project information in one specific platform for works, without relying on WhatsApp groups, inaccurate reports, or lost emails in the inbox.

Thus, the tool helps improve efficiency and communication on construction sites, as well as optimize the traceability of information and the execution time of processes.

Click here to discover all the features and take a free trial of the Construct IN platform.