A Timenow, a reference in industrial project management and planning, faced challenges in managing large-scale construction projects with many stakeholders, such as lack of traceability of information and difficulties in generating reports.

With Construct IN, the company managed to reduce almost 90% of the time spent on report production, improve remote monitoring, and centralize critical information about the project, increasing the team's efficiency and ensuring greater predictability in project execution.

About the company

Timenow is one of the largest consulting engineering companies in Brazil, specialized in the management and planning of large industrial projects. With over 15,000 projects in its portfolio, the company combines experience and innovation to deliver successful results for all clients and partners.

Always seeking expansion and better results, Timenow has been involved in the construction of important projects in Brazil and other countries. In this material, we will highlight the construction of a boiler for Bunge, located in Rondonópolis, Mato Grosso. This project is Bunge's largest undertaking in the country and involves multiple contractors executing services simultaneously.

Challenges in project management

Due to the complexity of the project and the number of processes and people involved, the engineering teams faced challenges such as the lack of agility in management and the decentralization of information.

The use of Excel spreadsheets and physical documents to record pending issues and manage quality was common, but it consumed excessive time and hindered traceability of information and data analysis.

Similarly, report generation proved to be a significant challenge. Since inspections require detailed records and attached photos, each report took a whole day to complete, affecting the team's productivity and decision-making.

The lack of quality visual information also made it difficult for managers and clients to monitor the project's progress, as well as not ensuring a history for future inspections or verifications.

Moreover, the project involved many contractors, making it unfeasible to hold individual meetings and increasing the need for a tool that centralized information and facilitated communication and tracking of non-conformities.

Solution for efficient management

In light of the volume of activities and the number of contractors executing services simultaneously in Bunge's largest project, Timenow needed an efficient solution to document inspections, record non-conformities, and generate reports quickly.

The implementation of Construct IN brought a significant transformation to the team's routine and allowed for the centralization of these operations, making the quality management of the project more structured.

By adopting reality capture through 360° images, the project acquired a standardized visual history, allowing for more organized and efficient documentation. Thus, the platform enables managers, clients, and suppliers to monitor the project's progress even from a distance.

The replacement of manual spreadsheets by records made the control of non-conformities more efficient, allowing for the recording and tracking of pending issues in an organized and accessible manner. This facilitated communication and expedited decision-making, as all relevant information is available in one place.

This tool also contributed to the creation of reports. Previously, producing a detailed report took a whole day. Now, reports are generated automatically, through the records created on the platform, in less than an hour, representing a saving of almost 90% of the time.

This reflects a better tracking of activities. Since suppliers do not have direct access to Construct IN, reports generated on the platform are exported and emailed, ensuring that all parties involved are aligned regarding non-conformities and pending issues.

Achieved results

With Construct IN, Timenow managed to reduce almost 90% of the time needed for report production. What previously took a whole day can now be completed in less than an hour, according to Glauber de Souza, the Planning Engineer responsible for Bunge's project, who states that they use the record tool to capture the main information about the project.

The use of records became an essential tool for communication with suppliers, enabling the rapid generation of reports on non-conformities and the registration of ongoing activities. Furthermore, the inspectors gained more agility by using the same resource to record daily routine information from the project.

Visual documentation through 360° images brought more transparency to the monitoring of execution, allowing managers and clients to access records without needing to be on-site. The history of these images also offers a competitive advantage as it provides greater security for future inspections or verifications.

In general, the gains in productivity and operational efficiency, stemming from the reduction of manual labor and rework, is the main result obtained from using the platform.

Main results

•  90% time savings in report generation, reducing from one day to just one hour.

•  493 records already registered, ensuring a detailed history of the project.

• Centralization of information, replacing manual records in scattered spreadsheets.

• Improvement in communication and transparency between the inspection team and contractors.

• Increased efficiency in resolving non-conformities, with a structured process and ongoing monitoring within the platform.

Client testimonial

"Construct IN has become essential for bringing efficiency to the routine processes of project management. The platform has allowed us to significantly reduce the time spent on manual tasks, ensuring more time to focus on project development."
— Glauber de Souza, Planning Manager at Timenow.

"The platform facilitated almost 80% of my work. Time is a scarce resource here, and I managed to save a lot of time with the centralization of information and process automation." — Antônio Costa, Quality Manager at Timenow.

Transforming results with reality capture

The implementation of Construct IN in Timenow's project for Bunge transformed project management, bringing more control, security, and efficiency to the processes.

In addition to improving the productivity of quality and planning teams with report generation, the platform played a fundamental role in documenting the project's progress, providing detailed and organized visual records for future evaluations.

Want to know how Construct IN can optimize project management in your company? Get in touch and find out!