During construction management, every detail needs to be checked so that everything turns out as you expect. Your mission becomes ensuring that the construction is on schedule, within budget, and with the desired quality. See how to make your project succeed with the help of Visi by Construct IN. 

By the end of the article, check out:

• Step 1 of construction management: planning

• Step 2: maintain communication and transparency

• Step 3 of construction management: having good quality control

• Step 4: focus on Risk Management

• Step 5: concern yourself with cost control

• Hire Construct IN to facilitate your construction management

Step 1 of construction management: planning

It is in this phase that goals, deadlines, resources, and the schedule are defined. Good planning during construction management anticipates problems and defines strategies to reduce them. These are the tips for you to get started:

• Create a realistic schedule: divide the project into stages and set realistic deadlines for each of them. Use tools like Microsoft Project or Excel to build it. Tracking the construction schedule can be done directly in Visi, Construct IN's platform, which makes your daily routine easier;

• Make an accurate budget: detail all expected costs and maintain a reserve for contingencies. Use spreadsheets to monitor expenses or the BIM model. With the latter, it is possible to have a much more accurate cost estimate because it allows automatic quantification of materials and components directly from the 3D model. The best part is that our platform fully integrates with this model, and you can even verify compliance between what was planned in BIM and what is being executed in 360°;

• Complete documentation: have all projects, blueprints, and technical specifications well-organized and accessible to everyone involved. With Construct IN, all of this can be accessed in one single place! 

- Read also: What is remote construction management?

Step 2: maintain communication and transparency

Efficient communication is essential in all stages of the construction. From the beginning, it is important to have clear and simple channels between engineers, architects, suppliers, and clients. Keeping everyone informed ensures the entire team is on the same page.

A common mistake that severely hinders communication is having information scattered in several different places, like WhatsApp and email. The solution is to centralize all data in a single platform, like Visi by Construct IN. It allows everyone to have access to the necessary information, which greatly improves project management.

With our platform, you can talk to the team, create progress reports (Daily Construction Report and Photographic Construction Report, among others) in an automated way, and much more. 

Step 3 of construction management: having good quality control

One of the main goals of construction management is to ensure the quality of the final project. That is why you should be concerned with everything from the choice of materials to the execution of services. 

Conducting regular inspections and quality tests is essential to identify and correct problems before they become major obstacles. 

One of the ways to keep monitoring the progress of the construction without incurring high costs is to do a virtual visit using Visi. 

With it, anyone on-site can use a 360° camera and drones to capture construction images. Photos can be taken without the need for internet on-site (when the smartphone connects to a Wi-Fi/4G/5G network, they are automatically uploaded to the platform). 

Another feature is the ability to compare images between different dates to see how the construction is progressing, and much more. 

- Read also: Construction site tracking: what it is and how to improve the process

Step 4: focus on Risk Management

Construction projects are always complex and full of unforeseen events. Doing good risk management involves identifying potential problems and developing plans to deal with them. Whether it is a delay in material delivery or adverse weather conditions, being prepared for the unexpected is a fundamental characteristic of a good construction manager.

Here are some tips to handle this stage of construction management well:

• Make a list of all potential risks that may arise during the construction; 

• Evaluate the impact of each of them and prioritize those that could cause the greatest delays or additional costs in the project.

• Develop a contingency plan. For example, if there is a possibility of delay in material delivery, have alternative suppliers ready to step in;

• During construction, continuously monitor risks and revise your contingency plans as needed. Use tools like Construct IN to track the progress and effectiveness of the measures adopted.

Step 5: concern yourself with cost control

Managing the costs of a construction project is a challenging but essential task. To do this: 

• Continuously track expenses during construction: use spreadsheets or project management software to record all expenses in real-time. If you hire Construct IN and have a cost item in the schedule spreadsheets, you can track all of this in a single place on our platform;

• Regularly compare actual spending with the planned budget: identify any deviations and analyze their causes to take corrective action quickly;

• Use Construct IN, which integrates with BIM, to have a clear and updated view of project costs: this technology can help predict expenses and avoid surprises;

• Generate regular financial reports to keep everyone informed about the budget status;

• Negotiate prices and payment terms with suppliers to obtain the best possible costs;

• Strictly manage changes in project scope. Any modification must be carefully evaluated in terms of financial impact;

• Perform periodic reviews and audits of costs to ensure everything is being recorded correctly and that there are no significant deviations;

• Maintain a financial reserve to cover unforeseen expenses that may arise throughout the project.

People also ask

What is a construction management system?
It is software that centralizes project information (schedule, budget, daily logs, photos, documents, measurements, etc.) and helps track progress in real-time. It gives more control to those managing, reduces manual errors, and facilitates communication between the office, field, and client. One example is Visi.

What are the 4 main pillars of construction management?
Timeframe (meeting the schedule), cost (controlling budget and expenses), quality (ensuring services follow standards and projects), and safety (caring for working conditions and accident prevention).

Hire Visi to facilitate your construction management

With our remote construction management software, you reduce on-site visits by up to 50%, decrease inspection time, and cut travel costs. One of the greatest benefits is that you will be able to remotely monitor how the construction is evolving with the help of 360° images. 

Additionally, you will be able to integrate the BIM model, track the project schedule, place all information in one place, generate dashboards, reports, and other features. 

More than 200 clients, such as Afonso França Engenharia, Carrefour, and Localiza, have already seen the benefits of hiring our platform. Now it's just your turn. 

- Read also: ERP for construction companies: main benefits and when to hire