During the management of construction projects, every detail needs to be checked to ensure everything goes as you expect. Your mission becomes to ensure that the construction is on schedule, within budget, and of the desired quality. See how to make your project successful with the help of Construct IN. 

By the end of the article, check:

• 1st step of construction management: planning

• 2nd step: maintain communication and transparency

• 3rd step of construction management: have good quality control

• 4th step: focus on risk management

• 5th step: worry about cost control

• Hire Construct IN to facilitate your construction management

1st step of construction management: planning

It is at this stage that objectives, deadlines, resources, and schedules are defined. Good planning during construction management anticipates problems and defines strategies to reduce them. Here are the tips to get you started:

• Create a realistic schedule: break the project into stages and set realistic deadlines for each of them. Use tools like Microsoft Project or Excel to create it. Tracking the project schedule can be done directly on the Construct IN platform, which makes your daily routine easier;

• Make an accurate budget: detail all expected costs and keep a reserve for contingencies. Use spreadsheets to monitor expenses or the BIM model. With the latter, it is possible to have a much more accurate cost estimate because it allows for the automatic quantification of materials and components directly from the 3D model. The best part is that our platform fully integrates with this model, and you can even check the compliance between what was planned in BIM and what is being executed in 360°;

• Complete documentation: have all projects, plans, and technical specifications well organized and accessible to all involved. With Construct IN, all of this can be accessed in one place! 

- Also read: What is remote construction management?

2nd step: maintain communication and transparency

An efficient communication is essential at all stages of the project. From the beginning, it is important to have clear and simple channels between engineers, architects, suppliers, and clients. Keeping everyone informed ensures that the entire team is on the same page.

A common mistake that greatly hinders communication is having information spread across various places, such as WhatsApp and email. The solution is to centralize all data on a single platform, like Construct IN. It allows everyone to access the necessary information, which significantly improves project management.

With Construct IN, you can communicate with the team, make notes (comments), create progress reports (Daily Project Report and Photographic Project Report, among others) in an automated way and much more. 

3rd step of construction management: have good quality control

One of the main objectives of construction management is to ensure the quality of the final project. Therefore, you should be concerned from the choice of materials to the execution of services. 

Performing regular inspections and quality tests is essential to identify and correct problems before they become major obstacles. 

One way to continuously observe the progress of the project without incurring high costs is to make a virtual visit using the Construct IN platform. 

With it, anyone on site can use a 360° camera to capture images of the construction. Photos can be taken without needing internet on site (when the smartphone enters a location with wi-fi/4g/5g, they are automatically uploaded to the platform). 

Another feature is the ability to compare images between different dates to see how the construction is evolving and much more. 

- Also read: Project monitoring: what it is and how to improve the process

4th step: focus on risk management

Construction projects are always complex and full of unforeseen events. Good risk management involves identifying possible problems and developing plans to deal with them. Whether it is a delay in material delivery or adverse weather conditions, being prepared for the unexpected is a fundamental characteristic of a good construction manager.

Here are some tips for effectively managing this stage of construction:

• Make a list of all possible risks that may arise during the project; 

• Assess the impact of each of them and prioritize those that can cause the greatest delays or additional costs in the project.

• Develop a contingency plan. For example, if there is a possibility of delay in material delivery, have alternative suppliers ready to take action;

• During the project, continuously monitor risks and revise your contingency plans as needed. Use tools like Construct IN to track progress and the effectiveness of the measures adopted.

5th step: worry about cost control

Managing the costs of a project is a challenging but essential task. To do this: 

• Continuously monitor expenses during the project: use spreadsheets or project management software to record all expenses in real time. If you hire Construct IN, and have a cost item in the schedule spreadsheets, you can track all of this in one place on our platform;

• Regularly compare actual expenses with the planned budget: identify any deviations and analyze their causes to take corrective measures quickly;

• Use Construct IN, which integrates with BIM, to have a clear and up-to-date view of project costs: this technology can help predict expenses and avoid surprises;

• Generate regular financial reports to keep everyone informed about the budget status;

• Negotiate prices and payment terms with suppliers to obtain the best possible costs;

• Rigorously manage changes in project scope. Any alteration should be carefully evaluated in terms of financial impact;

• Conduct periodic reviews and audits of costs to ensure everything is being recorded correctly and that there are no significant deviations;

• Maintain a financial reserve to cover unforeseen expenses that may arise during the project.

Hire Visi to facilitate your construction management

With our remote construction management software, you reduce in-person visits to the site by up to 50%, decrease inspection times and travel costs. One of the greatest benefits is that you will be able to remotely monitor how the construction is progressing with the help of 360° images. 

In addition, you will be able to integrate the BIM model, track the project schedule, put all information in one place, generate dashboards, reports, among other features. 

Over 200 clients, such as Afonso França Engenharia, Carrefour, and Localiza, have already seen the benefits of hiring our platform. Now it’s your turn. 

- Also read: ERP for construction companies: main benefits and when to hire