In the construction sector, dealing with tight deadlines and multiple simultaneous projects is always challenging. To avoid delays, rework, and budget overruns, efficient planning and control of works are essential. 

In this article, we will explore the importance of these steps and present practical strategies to optimize them.

The Importance of Planning and Control of Works

Planning and control of works are essential processes to ensure that a project is executed on time, within budget, and to the expected quality. 

They involve organizing all stages of the work, from defining the schedule, monitoring the progress of the site to correcting unforeseen issues.

• Read more: Construction Control Spreadsheet: Why Construct IN is the Best Solution?

4 Strategies to Optimize the Stages of Planning and Control of Works

1.  Use Software in Your Day-to-Day 

This is a fundamental step to modernize and optimize the processes of planning and control of works. 

What You Gain with More Technology in Your Routine:

• Monitoring the project's progress and quickly identifying deviations or problems;

• Teams can adapt to changes or unforeseen events without compromising the schedule;

• Facilitation of communication between teams and stakeholders.

To do this, the first tip is to use good site monitoring programs, such as our reality capture software. 

Learn a little more by watching the video:

How Our Reality Capture Software for the Site Can Help:

There are several features that give a project manager total control over their project and help make more accurate decisions: 

• Take photos and make 360-degree videos;

• Comparison of site images with those from BIM;

• Checklists;

• RDO Reports, photographic and much more! 

2. Integration Among Teams to Reduce Communication Failures

Integration among teams is essential to avoid misunderstandings and ensure that everyone is aligned with the project's objectives. 

This involves establishing clear and open communication channels among all parties involved, including teams, clients, and suppliers.

Benefits of Integration:

• Collaborative work environment;

• Increased customer satisfaction by keeping them informed and involved;

• Reduction of errors.

Strategies to Improve Communication:

• Regular Meetings: to ensure that everyone is updated on the project's progress;

• Clear Definition of Responsibilities: to avoid confusion about who is responsible for each task;

• Use of Communication Tools: to facilitate the exchange of information among teams. 

For that, you can also count on our reality capture software. We have several features that facilitate information exchange and consolidate everything in one place. 

One of them is the pointing, that is, the project manager can include  comments directly on the image of our capture software and even mark the person responsible for implementing the requested changes. 

3. Monitoring Key Performance Indicators (KPIs)

Monitoring KPIs is an excellent strategy to measure the project's performance and identify areas that need improvement. 

This allows for strategy adjustments as needed, ensuring that the project is aligned with the established objectives.

Benefits of Using KPIs:

• Allows identifying areas for improvement and adjusting strategies to optimize performance;

• Provides accurate data for making evidence-based decisions;

• Helps optimize processes and reduce waste.

Main KPIs:

• Productivity: measures the efficiency with which tasks are performed;

• Deadlines: evaluates the ability to meet established deadlines;

• Costs: monitors spending against the planned budget;

• Safety: tracks incidents and accidents to ensure a safe environment.

In this case, our software can offer several valuable solutions. By subscribing to our plans, you will have access to an integrated dashboard. 

It gathers the main information in one place, facilitating monitoring and decision-making.

Additionally, you will be able to use an innovative tool (called Insight Safety) that employs Artificial Intelligence (AI). 

This feature automatically checks if workers are wearing helmets, ensuring a safer work environment. 

It can also generate detailed safety reports and many more features to optimize your operations.

4. Risk Management and Anticipation of Problems

Risk management is essential to anticipate and mitigate problems that may affect the project. 

This involves identifying potential risks, assessing their likelihood and impact, and developing plans to address them.

Common Risks in Construction:

• Delays in material delivery: Affects the schedule and can cause delays;

• Climate changes: can impact the safety and productivity of teams;

• Design changes: sudden changes can affect the budget and schedule.

Strategies for Managing Risks:

• Risk analysis: identify and assess potential risks before they occur;

• Development of contingency plans: to deal with unforeseen events;

• Continuous monitoring: regularly track the project's progress to anticipate problems.

Reduce the Number of Errors and Rework in Your Works

Switch to Construct IN's reality capture software. Request a free demo right now.